SCoSAA @ Simmons

ARCHIVES STUDENT ASSISTANT (TEMPORARY)

Location: Center for the History of Medicine, Countway Library, Harvard Medical School, 10 Shattuck St. Boston.
Pay: $14.00/hour,

Hours: up to 17 hours per week (to be worked between Mon-Fri 9-5 pm)

Duties: The Countway Library’s Center for the History of Medicine is looking for a responsible and detail-oriented assistant to provide support for the ongoing effort to preserve and provide access to our historical collections. The assistant will perform task such as, but not limited to:

• Performs routine procedures to arrange for preservation and re-housing materials.

• Labels manuscripts folders and containers

• Compiles listings of materials in collections

• Compiles, inputs, and formats data on collection material and collection activities in manual and automated files

o Photocopies for preservation of archival and manuscript collections
o Other duties as required

Qualifications: BA/BS or equivalent required. The ideal candidate will have archival or library experience; demonstrated proficiency with computer applications; and sensitivity to proper care and handling of historical material. In addition, the candidate will be detail-oriented, have excellent written and verbal skills, and neat handwriting.

To apply: Please submit resume and cover letter to Giordana Mecagni, Project Archivist, at Giordana_mecagni@hms.harvard.edu or Jennifer Pelose, Processing Archivist, at jennifer_pelose@hms.harvard.edu

Position open until filled.

Posted 2/28/08

Posted by Andrea Medina-Smith at 12:21 PM | Permalink | Comments (0)

KNowledge and Library Services

Contract Position Available

Dates: Feb. 25 through June 30

Hours – up to 35 hours per week, Mon.-Fri 9-5 (some flexibility possible)

Position summary

Reporting to the Information Lifecycle Manager, provides records center services for HBS administrative offices, acting as liaison between the Information Lifecycle Management Program, its clients, and Harvard University’s records storage facility (records center). Works with the Archivist (Historical Collections) to provide records center services to HBS faculty members and to support the transfer of administrative records and faculty papers to the Archives.

Specific Responsibilities

* Assists clients in the preparation of administrative records and faculty papers for transfer to the records center by providing help with applying special and general records schedules, instructions for packing boxes, and creating box and folder lists.
* Reviews, revises, and approves all paperwork and coordinates physical transfer of records to the records center.
* Monitors and reviews records center accounts and coordinates with clients the destruction and/or transfer of records to the Archives.
* Reviews database information for completeness and accuracy and updates records center database as necessary.
* Works with the Information Lifecycle Manager and Archivist to facilitate the transfer of administrative records from offices and the records center to the Archives.
* Other duties as assigned

Required/Preferred Education, Experience, Skills:

MLIS in progress; archives and/or records management coursework ; excellent organizational, interpersonal, communications, and customer service skills; Abilities: to work both collaboratively and independently within established guidelines; to work with diverse clients; to pay close attention to detail; and to use a variety of desktop applications . Please note: at times may be required to work in basements, storage areas, or other locations that may be dusty or moldy. Must be able to comfortably lift 35 lb. record cartons on a regular basis.

Contact

Please send resume and cover letter to Liz Copenhagen, Information Lifecycle Manager, ecopenhagen@hbs.edu. For questions, call Liz at 617-495-6499.

Posted by Andrea Medina-Smith at 12:20 PM | Permalink | Comments (0)

MBHP is a non-profit agency and is the largest regional provider of rental assistance in Massachusetts. We serve approximately 7,500 tenants and 4,000 property owners with rental assistance in 29 communities and the city of Boston. MBHP's mission is to ensure that the region's low- and moderate-income individuals and families have choice and mobility in finding and retaining decent affordable housing; all of our programs and initiatives are designed to encourage housing stability, increased economic self-sufficiency, and the enhanced quality of the lives of those we serve. To achieve our mission and to promote efficient service delivery, we work collaboratively with a broad array of service providers and neighborhood-based organizations.

OVERVIEW:
Structured records management is a requirement for maintaining smooth flowing operations at MBHP. It is the Records Manager's responsibility to develop and maintain an efficient filing system which tracks, monitors, and maintains the Central Files. He/she coordinates the proper filing of documents into the existing file system, as indexed numerically or alphabetically. He/she issues copies of file documents as requested and responds to requests from tenants, landlords, and coworkers. He/she maintains the Master Form Catalog, orders printed forms, and provides a supply of forms for coworker use. While the Records Manager is the sole party responsible for access to the files, it is the Records Manager's responsibility to train the Program Representatives and entire MBHP staff in the fundamentals of MBHP's filing system and interaction with the Records Manager. The Records Manager recognizes that customer service is critical to the success of any organization that deals with clients and therefore the critical function of this position is to support all staff members in their service delivery. The Records Manager will develop and adhere to a schedule which consists of regular assessments of the lifetime of active records. When these records cease to be useful on a daily basis, the records schedule will indicate whether they can be destroyed, sampled or archived. The Records Manager will periodically cull non-current files, evaluate efficient work flow and use of storage space, and arrange for appropriate destruction or storage of documents.

REPORTS TO:
Chief Operating Officer

RESPONSIBILITIES:
- Develop and maintain a records management system involving a Central File
System which includes tenant files, client files, and inspection files;
- Support staff by providing client related information from files;
- Convert information into electronic storage formats as needed;
- Maintain computer record tracking system (database);
- Keeps track of files removed from Central Files to ensure that they are returned;
- Check files at regular intervals to make sure that all items are correctly sequenced and the proper file order is maintained;
- Implement changes to the filing system as MBHP?s needs change;
- Coordinate storage and retrieval of off-site files;
- Coordinate storage and supply of forms;
- Retain Master Forms Catalog;
- Operate computerized filing and retrieval and delivery systems;
- Maintain an archive for records no longer used conforming to all legal, institutional, and records management standards;
- Other duties as assigned, including, but not limited to, record keeping, filing, scanning, and special data entry duties.

Qualified Candidates may be responsible for phone support, including call routing to appropriate support groups, capturing call statistics, and a variety of other phone services.

Responsible for other duties as assigned, including but not limited to record keeping, filing, scanning and special data entry duties.

QUALIFICATIONS:
- College degree in archival and/or records management or 2 years related experience;
- Knowledge of office practices and procedures;
- Organized, neat, and methodical;
- Ability to operate standard office equipment such as computers, copy machines, etc;
- Experience with databases, reports, and phone systems required;
- Background in customer support desirable;
- Enthusiastic about the development and maintenance of agency records
- Excellent communication and customer service skills.

SALARY/BENEFITS
$38,000-$61,000 with excellent benefits.

TO APPLY: Resume and cover letter to:
Human Resources
Metropolitan Boston Housing Partnership, Inc.
125 Lincoln Street, 5th Floor
Boston, MA 02111
HR@mbhp.org

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

Posted by Andrea Medina-Smith at 01:32 PM | Permalink | Comments (0)

Suffolk University, Boston, MA

Overview:
Incumbent is responsible for the development and implementation of a
comprehensive records management program at Suffolk University. The
candidate will develop and maintain records retention and disposition
schedules for University records, including paper and electronic records
consistent with local, state and federal laws. The Records Manager reports
to the University Archivist and works closely with the Director for Budget
and Risk Management, the Information Technology department and the
University's external legal counsel.

Requirements:
MLS/MLIS/MIS degree from an ALA accredited program with coursework in
records management or Certified Records Manager (CRM).
Two to three years professional experience in records management,
preferably in a university setting.
Knowledge and understanding of records theory and standards.
Experience with electronic records management and digital preservation
issues.
Familiarity with technology and developments in electronic records,
digital asset management and digital repository systems.
Strong communication skills and service orientation.
Ability to work with all academic levels, including administrators,
faculty, staff, and students.
Knowledge of legal issues governing university records.

To Apply: Applicants apply online at http://jobs.suffolk.edu

Posted by Andrea Medina-Smith at 01:32 PM | Permalink | Comments (0)