Available April 30, 2008

Salary $12.00/hour

Specific Duties:

Assists in the daily public services operations of the de Gaspé Beaubien Reading Room and general administrative and departmental support. Locates, retrieves and re-shelves collection materials from secure stacks and completes some stacks maintenance duties. Performs photocopying, data entry, filing, and routine clerical duties. Assists with the processing of duplication orders and delivery requests. Performs other duties as assigned. May occasionally assist with basic re-housing and inventorying of collections and other special, short term, collection based projects. May occasionally staff the reading room reference desk, registering patrons, monitoring researchers who are using collection materials, and answering basic directional and reference queries.

This is a year round position of 15 hours per week that must be completed between 9 a.m. and 5 p.m., Monday-Friday. Preference will be given to candidates who can schedule their 15 hours for Monday morning, Tuesday, Wednesday and Friday morning.

Requirements:

Library and/or public service experience strongly preferred. Excellent communication and organizational skills; knowledge of MS Office applications; and experience with database and Web searching required. Attention to detail. Sensitivity to proper care and handling of special collections materials required.

Overview:

Baker Library Historical Collections holds one of the preeminent collections of historical materials on business and economic history and philosophy in the world. Major collections are the Business Manuscripts Collection, which includes approximately 1,400 collections dating from the fifteenth century to the current day; the Kress Collection of Business and Economics, rare books, broadsides and pamphlets from the fifteenth century to 1850; and the extensive holdings of the Harvard Business School Archives.

Baker Library Historical Collections provides access to these materials in the de Gaspé Beaubien Reading Room in Baker Library | Bloomberg Center.

Please send letter of interest, resume, and three references to:

Abigail Thompson
Baker Library Historical Collections
Baker Library | Bloomberg Center
Harvard Business School
Boston, MA 02163
athompson@hbs.edu

Where: John F. Kennedy Presidential Library and Museum, Columbia Point, Boston

When: Starting week of April 14, 2008

Hours: 16 hours per week

Pay: $12.50 per hour

Duties:

The Hemingway Collection Intern will be responsible for processing the other materials series. This task includes updating the finding aid while processing as well as basic preservation work. Tasks include basic preservation work (e.g. rehousing and refoldering). The intern is also responsible for creating and updating the bookmark links of the online finding aid. The intern will also be trained to answer reference questions and give tours of the Hemingway Room. Other duties may be assigned.

Qualifications:

Applicant needs to be able to produce work with great attention to detail, demonstrate the ability to learn website editing software, and work independently. Prefer a student in the library science program.

Contact:

If interested, please contact Susan Wrynn, Hemingway Curator at susan.wrynn@nara.gov

Closing Date: Open until filled

Position Title: Curator of Manuscripts (P3), Rare Books and Manuscripts

Basic Function:
Under the supervision of the Keeper of Rare Books and Manuscripts; is responsible for the development, cataloging, organization and maintenance of the manuscripts and archival collections, and for making them accessible. Also participates in the acquisition and preservation of the collection.

Reports to: The Keeper of Rare Books and Manuscripts or in her/his absence to the Assistant Keeper.

Supervises: Professional and non-professional staff as assigned.

Typical Duties:

* Assumes responsibility for accessioning and cataloging early and modern manuscript material.

* Assumes responsibility for accessioning, organizing, and indexing archival collections.

* Takes turns with other professional staff in assuming responsibility for the reading room: assisting patrons, answering reference questions, and supervising the security of the use of rare materials.

* Assists patrons with reference questions pertinent to the collections in his/her charge (in person or by correspondence).

* Assists in the acquisition of manuscripts and related material.

* Suggests items or collections in need of restoration.

* Supervises and trains non-professional staff as assigned.

* Cooperates and implements (when assigned) the Department programs and services, such as exhibits, lectures, and workshops.

* Assists in the planning and development of publications related to manuscripts and archives.

* Participates in and/or oversees bibliographical searching of bookdealers’ catalogues as assigned.

* Performs all other related duties as required.

Minimum Qualifications:

A bachelor’s degree from a recognized college or university; a master’s degree in library and information science from an accredited school; a master’s degree in America History or in the humanities or social sciences; knowledge of paleography. In exceptional instances, specialized education, training and/or experience, may be substituted for part or all of the educational requirements.

Four years of appropriate professional experience or any equivalent combination of education, experience, and training sufficient to indicate ability to do the work. Knowledge and experience with manuscripts, archives, and related material, including current conservation principles and practices; demonstrated ability to plan and supervise the work of others; initiative in generating new ideas; broad knowledge of Library collections; ability to work well with staff and public; tact and good judgment; neat appearance.

Requirements:

* Must be a Resident of the City of Boston upon First Day of Hire.
* Must successfully clear a Criminal Offenders Record Information (CORI) check with the City of Boston.

ARCHIVES STUDENT ASSISTANT (TEMPORARY)

Location: Center for the History of Medicine, Countway Library, Harvard Medical School, 10 Shattuck St. Boston.
Pay: $14.00/hour,

Hours: up to 17 hours per week (to be worked between Mon-Fri 9-5 pm)

Duties: The Countway Library’s Center for the History of Medicine is looking for a responsible and detail-oriented assistant to provide support for the ongoing effort to preserve and provide access to our historical collections. The assistant will perform task such as, but not limited to:

• Performs routine procedures to arrange for preservation and re-housing materials.

• Labels manuscripts folders and containers

• Compiles listings of materials in collections

• Compiles, inputs, and formats data on collection material and collection activities in manual and automated files

o Photocopies for preservation of archival and manuscript collections
o Other duties as required

Qualifications: BA/BS or equivalent required. The ideal candidate will have archival or library experience; demonstrated proficiency with computer applications; and sensitivity to proper care and handling of historical material. In addition, the candidate will be detail-oriented, have excellent written and verbal skills, and neat handwriting.

To apply: Please submit resume and cover letter to Giordana Mecagni, Project Archivist, at Giordana_mecagni@hms.harvard.edu or Jennifer Pelose, Processing Archivist, at jennifer_pelose@hms.harvard.edu

Position open until filled.

Posted 2/28/08

Contract Position Available

Dates: Feb. 25 through June 30

Hours – up to 35 hours per week, Mon.-Fri 9-5 (some flexibility possible)

Position summary

Reporting to the Information Lifecycle Manager, provides records center services for HBS administrative offices, acting as liaison between the Information Lifecycle Management Program, its clients, and Harvard University’s records storage facility (records center). Works with the Archivist (Historical Collections) to provide records center services to HBS faculty members and to support the transfer of administrative records and faculty papers to the Archives.

Specific Responsibilities

* Assists clients in the preparation of administrative records and faculty papers for transfer to the records center by providing help with applying special and general records schedules, instructions for packing boxes, and creating box and folder lists.
* Reviews, revises, and approves all paperwork and coordinates physical transfer of records to the records center.
* Monitors and reviews records center accounts and coordinates with clients the destruction and/or transfer of records to the Archives.
* Reviews database information for completeness and accuracy and updates records center database as necessary.
* Works with the Information Lifecycle Manager and Archivist to facilitate the transfer of administrative records from offices and the records center to the Archives.
* Other duties as assigned

Required/Preferred Education, Experience, Skills:

MLIS in progress; archives and/or records management coursework ; excellent organizational, interpersonal, communications, and customer service skills; Abilities: to work both collaboratively and independently within established guidelines; to work with diverse clients; to pay close attention to detail; and to use a variety of desktop applications . Please note: at times may be required to work in basements, storage areas, or other locations that may be dusty or moldy. Must be able to comfortably lift 35 lb. record cartons on a regular basis.

Contact

Please send resume and cover letter to Liz Copenhagen, Information Lifecycle Manager, ecopenhagen@hbs.edu. For questions, call Liz at 617-495-6499.

OVERVIEW:
Structured records management is a requirement for maintaining smooth flowing operations at MBHP. It is the Records Manager's responsibility to develop and maintain an efficient filing system which tracks, monitors, and maintains the Central Files. He/she coordinates the proper filing of documents into the existing file system, as indexed numerically or alphabetically. He/she issues copies of file documents as requested and responds to requests from tenants, landlords, and coworkers. He/she maintains the Master Form Catalog, orders printed forms, and provides a supply of forms for coworker use. While the Records Manager is the sole party responsible for access to the files, it is the Records Manager's responsibility to train the Program Representatives and entire MBHP staff in the fundamentals of MBHP's filing system and interaction with the Records Manager. The Records Manager recognizes that customer service is critical to the success of any organization that deals with clients and therefore the critical function of this position is to support all staff members in their service delivery. The Records Manager will develop and adhere to a schedule which consists of regular assessments of the lifetime of active records. When these records cease to be useful on a daily basis, the records schedule will indicate whether they can be destroyed, sampled or archived. The Records Manager will periodically cull non-current files, evaluate efficient work flow and use of storage space, and arrange for appropriate destruction or storage of documents.

REPORTS TO:
Chief Operating Officer

RESPONSIBILITIES:
- Develop and maintain a records management system involving a Central File
System which includes tenant files, client files, and inspection files;
- Support staff by providing client related information from files;
- Convert information into electronic storage formats as needed;
- Maintain computer record tracking system (database);
- Keeps track of files removed from Central Files to ensure that they are returned;
- Check files at regular intervals to make sure that all items are correctly sequenced and the proper file order is maintained;
- Implement changes to the filing system as MBHP?s needs change;
- Coordinate storage and retrieval of off-site files;
- Coordinate storage and supply of forms;
- Retain Master Forms Catalog;
- Operate computerized filing and retrieval and delivery systems;
- Maintain an archive for records no longer used conforming to all legal, institutional, and records management standards;
- Other duties as assigned, including, but not limited to, record keeping, filing, scanning, and special data entry duties.

Qualified Candidates may be responsible for phone support, including call routing to appropriate support groups, capturing call statistics, and a variety of other phone services.

Responsible for other duties as assigned, including but not limited to record keeping, filing, scanning and special data entry duties.

QUALIFICATIONS:
- College degree in archival and/or records management or 2 years related experience;
- Knowledge of office practices and procedures;
- Organized, neat, and methodical;
- Ability to operate standard office equipment such as computers, copy machines, etc;
- Experience with databases, reports, and phone systems required;
- Background in customer support desirable;
- Enthusiastic about the development and maintenance of agency records
- Excellent communication and customer service skills.

SALARY/BENEFITS
$38,000-$61,000 with excellent benefits.

TO APPLY: Resume and cover letter to:
Human Resources
Metropolitan Boston Housing Partnership, Inc.
125 Lincoln Street, 5th Floor
Boston, MA 02111
HR@mbhp.org

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

Overview:
Incumbent is responsible for the development and implementation of a
comprehensive records management program at Suffolk University. The
candidate will develop and maintain records retention and disposition
schedules for University records, including paper and electronic records
consistent with local, state and federal laws. The Records Manager reports
to the University Archivist and works closely with the Director for Budget
and Risk Management, the Information Technology department and the
University's external legal counsel.

Requirements:
MLS/MLIS/MIS degree from an ALA accredited program with coursework in
records management or Certified Records Manager (CRM).
Two to three years professional experience in records management,
preferably in a university setting.
Knowledge and understanding of records theory and standards.
Experience with electronic records management and digital preservation
issues.
Familiarity with technology and developments in electronic records,
digital asset management and digital repository systems.
Strong communication skills and service orientation.
Ability to work with all academic levels, including administrators,
faculty, staff, and students.
Knowledge of legal issues governing university records.

To Apply: Applicants apply online at http://jobs.suffolk.edu

The Beinecke Library, one of the world's largest buildings devoted entirely to rare books and manuscripts, is Yale's principal repository for literary archives, early manuscripts, and rare books as well as strong collections of historial materials. Its collections are internationally known and heavily used by scholars from around the world. For further information about the Beinecke Library, consult the library's web site at: http://www.library.yale.edu/beinecke.

Responsibility for receiving, accessioning, processing and cataloging as well as the preservation and conservation of materials in the Beinecke, regardless of format, resides with the Technical Services Department. Printed Acquisitions, Preservation, Manuscripts, Metadata and indirectly the Rare Book Cataloging Team are all units in Technical Services.

Interns will work in an area of their specific interest and have the opportunity to learn more about how special collection libraries and major research libraries are organized and function. Interns will undertake and complete a project based on their interests, skills and the needs of the Library.

The Beinecke Library has four internships available for the summer of 2008, and is looking to host an intern in each of the following areas (see the list at end for additional details):
- Archival and manuscript processing
- Digital library and metadata development
- Preservation
- Rare book cataloging and acquisitions

Interns will work closely with staff in each of these areas and will be integrated into the broader operations of the library through tours, meetings with staff in the Beinecke Library and the Yale University
Library, and participation in special projects as available and necessary.

Eligibility and requirements

- Applicants must be current graduate students in good standing in a library science, information studies, preservation, archives or related program
- Applicants must have completed at least three courses before the start date of their internship
- Applicants must commit to 10 consecutive weeks of employment between June 1st and August 31st, 2008
- At the end of the internship, interns will be required to submit a final report describing their experiences or participate in an exit interview
- Applicants must be eligible to work in the U.S.
- Successful applicants will need to pass a security background check

Interns will receive a stipend of $7,500 to be used for housing, travel and other expenses. The stipend will be divided into three payments: one upon starting, the second halfway through and the third upon completion
of the internship.

The Library strongly encourages applicants from underrepresented communities to apply.

Applicants should submit the items below by Feb. 29, 2008, with a decision made in the beginning of April. Successful candidates will be contacted in the beginning of April.
- Cover letter indicating internship area preference, as described below
- Current resume
- Three letters of reference and contact information, including one from your current institution
- List of completed classes (unofficial transcripts accepted)

Send these to:
Diane Y. Turner, Associate University Librarian for Human Resources, Staff Training & Community Development, P.O. Box 208240, New Haven, CT 06520-8240
fax: (203) 432-1806
email: hrlibrary@yale.edu,:

Please send any questions concerning the internships to hrlibrary@yale.edu

QUAL: BA/BS or equivalent required. M.L.S. from an ALA-accredited academic program and/or M.A. with an archival concentration (or current enrollment in such a program) preferred. At least one year of experience appraising, arranging, and describing manuscript and archival materials. Demonstrated proficiency with computer applications. Familiarity with accepted conservation and preservation methods applied to archival and manuscript collections and sensitivity to proper care and handling of special collections required. Must be able to regularly lift 40 lbs.

DUTIES: Baker Library Historical Collections seeks an experienced special collections processing assistant to provide support for the processing of archival and manuscript collections at Baker Library. The processor will arrange and describe collections containing a variety of formats and chronological periods. Duties will include rehousing, inventorying, and creating finding aids. Schedule: 15 hours per week, to be worked Monday through Friday between 9 AM and 5 PM.

SALARY: $18 per hour.

TO APPLY: Please submit resume and cover letter to Tim Mahoney at tmahoney@hbs.edu or Baker Library Historical Collections, Knowledge and Library Services, Harvard Business School, Boston, MA 02163. No phone calls please.

DEADLINE: Not stated.

QUAL: Basic Qualifications: Bachelor's degrees with a minimum of three years work experience or
related area preferred. A combination of education/training & work experience will be considered. Demonstrated skill in data processing & familiarity with word processing, spreadsheets & databases. Additional Requirements: Experience in customer service highly desirable. Must be able to work with a minimum of supervision. Ability to organize, provide & monitor complex/ confidential services throughout the University. Excellent client service & communication skills. Also may be required to work in dusty/moldy environments & must be able to regularly lift 50 lb. storage boxes.

DUTIES: Full Time Position - 35 Hours per week. Records Management Services offers assistance and advice on the management of Harvard University records. Please visit our website at: http://hul.harvard.edu/rmo.

Reporting to the Associate University Archivist for Records Management & under the oversight of the Operations Coordinator, the Records Management Assistant (RMA) supports the activities of Records Management Services at the Harvard University Archives. The incumbent assists the Operations Coordinator in support of University records management activities; accessions archival records; & acts as liaison between University offices transferring records to the University Archives. In addition, the incumbent is responsible for providing support & backup to the Operations Coordinator in advising/assisting in the transfer of records to the records center & other records management activities; assists Records Center clients by phone/email, reviews transmittals & barcoding, & enters data/places daily orders. Also coordinates the transfer & accessioning of archival materials into the holdings of the University Archives. Works closely with the Collections Development unit of the Archives, & is the first line reviewer assessing the appropriateness of materials accepted. The RMA ensures that certain materials are transferred on schedule, & are accompanied by sufficient descriptive data. Ascertains that materials are stored appropriately & that data is entered properly into the Archives' collection management system.

SALARY: Not stated.

TO APPLY: Please apply by going to the following
website:http://jobs.harvard.edu/jobs/summ_req?in_post_id=36499

DEADLINE: Not stated.

QUAL: Not stated.

DUTIES: Tufts University's Digital Collections and Archives is seeking part-time processing and reference assistant.

Assistant will process collections and cover the front desk, answer reference questions assigned to her/him, as well as digitize collections.

Duties will include processing projects (rehousing, arranging, writing descriptions, and data entry), and digitization work (scanning and cataloging of digital material), greeting visitors to the reading room, paging materials, answering reference requests, as well as assisting with exhibits.

DCA is easily reachable by taking the Red Line to Davis Square and Tufts shuttle (or a 10 minute walk). There is also a shuttle transporting students between Tufts University, Medford campus, and the MFA (and thus Simmons) every couple of hours.

The DCA is the steward of the University's permanently valuable records and collections created in any format, ensuring their permanent preservation and accessibility. The DCA supports the Tufts Digital Library, the University-wide Records Management Program, and the University Archives and Manuscript Collections. For more information, visit the DCA website at http://dca.tufts.edu/.

We are looking for students who will work at least for all of 2008.

SALARY: The position pays $12.00 per hour.

TO APPLY: For more information, please contact Susanne Belovari at susanne.belovari@tufts.edu or at (617) 627-3737.

Advising day is January 23 from 12pm to 1pm. Would anyone like to help run our table with me? (I think there’s a free lunch in it for you.)

Please email to let me know.
-Andrea

SCoSAA is looking for more officers for the Spring Semester. Due to graduations, and personal reasons we are left with only a President. So if you are interested in taking on a leadership role please let me know. Interested parties will need to come to a meeting before the semester begins so that we can discuss plans for the next semester, and figure out a way to have an election. (Elections are generally just an item on a membership meeting agenda).

The pre-semester meeting will be either January 23, 24 or 25 in the early evening depending on those who are interested. (Please email me your preference.)

The following are descriptions of the open positions:

Vice-President – Helps plan events and meetings, runs meetings in the absence of the President.

Secretary – Takes meeting minutes and posts them to the SCoSAA wiki space. In charge of records management.

Treasurer – Maintains SCoSAA budget, orders food and supplies.

New England Archivists Liason - Attend NEA meetings and report back to SCoSAA

ARMA Liason - Attend ARMA Boston events and report back to SCoSAA

If you think you might be interested, have questions, or just want to talk about SCoSAA please feel free to email me: medina2@simmons.edu

Best,
Andrea

Title: Records Processor
Classification: Temporary, Full-time OR Half-time
Department: Library

General Statement of Responsibilities: The Records Processor will
process a specific backlog of institutional records--approximately 1500
boxes of documents and ledger books created between 1980 and 2005. The
processor will identify, inventory, and arrange records, according to an
an existing processing plan in order to separate those of permanent
value, those which are eligible for immediate disposal, and those of
intermediate retention value to be held on/off site.

Dates: From January 22 to April 25.

Compensation: $20/hour

Supervision Received: Reports to Library Director

Qualifications:
* experience processing institutional archives or records, preferably in
a public and/or academic setting.
* Ability to work independently, exercising initiative and judgment.
* Ability to lift, move, and shelve packed records storage boxes.
* Flexibility appropriate for a dynamic work setting, with desire to
participate in collaborative problem solving.
* Facility with standard desktop applications in networked environments.
* Excellent organizational skills with attention to detail.

Open until filled.
To apply: send resume and cover letter to Paul Dobbs, Library Director
at paul.dobbs@massart.edu.

MassArt is an AA/EOE. Members of under-represented groups and those
committed to working in a diverse cultural environment are encouraged to
apply.

rachel resnik
technical services librarian
massachusetts college of art + design
621 huntington avenue
boston, ma 02115
617-879-7115

MINIMUM JOB REQUIREMENTS:
Bachelor’s degree with 1-3 years experience directly related to the duties and responsibilities specified. Graduate level
course work in archival management may be substituted for experience.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
• Ability to create, compose, and edit written materials.
• Knowledge of archival concepts, methodology, and techniques.
• Ability to communicate technical information to non-technical personnel.
• Skill in organizing resources and establishing priorities.
• Knowledge of the historical contexts governing archival operations.
• Skill in the use of personal computers and related software applications.
• Ability to develop and maintain indices, bibliographies, and other reference guides and materials.
• Ability to make evaluative judgments.
• Knowledge of available sources of archival materials.

WORKING CONDITIONS AND PHYSICAL EFFORTS:
• Work is normally performed in a typical interior/office work environment.
• Moderate physical activity. Requires handling of average-weight objects up to 25 pounds or standing and /or
walking for more than four (4) hours per day.
• No or very limited exposure to physical risk.

Salary: $20.00 per hour
Work Schedule: 8:30 AM to 3 PM with ½ hour for lunch, Tuesday, Wednesday and Thursday a total of 18 hours
per week.

Date of Starting: ASAP

Application Deadline: Applications are accepted until the position is filled.

To Apply: Send a resume, cover letter, and three references to:
Roxbury Community College
Office of Human Resources
Administration Building
1234 Columbus Ave.
Roxbury Crossing, MA 02120
fnader@rcc.mass.edu
Fax: 617-541-5365

Roxbury Community College is equal opportunity/affirmative action/504 employer