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By gsliscomm, April 30, 2013 3:06 pm

The ARMA International Educational Foundation is proud to announce that the
number of scholarships that are available to second year graduate students
in information management programs has increased. This year we be awarding
up to a total of eight $3,000 scholarships. Please pass the information on
to students who might be interested.

Thank you,

Pam Duane, CRM
Vice Chairman, AIEF

ARMA International Educational Foundation (AIEF) 2013 Graduate Level
Scholarship

The ARMA International Educational Foundation (AIEF) has established three scholarship programs to encourage development of the international records and information management community with an appropriately educated records and information management workforce.

GRADUATE LEVEL SCHOLARSHIPS

ARMA INTERNATIONAL EDUCATIONAL FOUNDATION SCHOLARSHIP

Six scholarships of $3000 are awarded annually, in the summer, to a full-time students entering the second year of a graduate records and information management program or equivalent library science or archival studies program which contains a significant number of records management and information courses at a recognized university or a college leading to a Masters or Doctorate degree or equivalent.

LEADERSHIP SCHOLARSHIP

One scholarship of $3,000 is awarded in the summer of 2013 to a full-time student entering the second year of a graduate records and information management program or equivalent library science or archival studies program which contains a significant number of records management and information courses at a recognized university or a college leading to a Masters or Doctorate degree or equivalent. Funding for this award is provided by leaders of ARMA International.

RITA HOLT EDUCATIONAL SCHOLARSHIP

One scholarship of $3,000 will be awarded in 2013 to a full-time student entering the second year of a graduate records and information management program or equivalent library science or archival studies program which contains a significant number of records management and information courses at a recognized university or college leading to a Master’s or Doctorate degree or equivalent. Funding for this award is provided by the Greater Washington DC Chapter of ARMA International in recognition of Rita Holt, a pioneer in the field who inspired many to become leaders in the profession through education.

Eligibility and Application Process

Application Requirements:

1. Completed application form.
2. Provide evidence of the intention to continue with the second year of such a program
3. Submit an outline of the courses and related papers completed in the first year
4. Submit evidence of being a member in good standing of ARMA International or another nationally or internationally recognized information management association
5. Provide evidence of having attained a grade average of 80% or a B average or higher in the first year of their graduate degree program as indicated by the submission of an official transcript
6. Prepare a 1000 or more word research essay which thoroughly explores an aspect of records and information management studies. If deemed appropriate by the AIEF, further agrees to allow the AIEF to publish the essay
7. Agree to the terms and conditions of the Scholarship
8. Submit one hard copy of a letter of application, the documentation indicated above and three letters of reference from individuals able to comment on the applicant’s academic performance, involvement or interest in the records and information management community and leadership abilities
9. Applications are due by June 30, 2013 and are to be submitted to:

Preston W. Shimer, FAI
Foundation Administrator
ARMA International Educational
Foundation
1609 Terrie Drive
Pittsburgh PA 15241
USA

For further information, visit the Foundation Website http://www.armaedfoundation.org/

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By gsliscomm, April 30, 2013 2:56 pm

Assistant Librarian/Reference & Archives/Special Collections: Full-time, 12 month, Tenure Track, librarian position. As part of the reference team, will participate in the reference and instruction schedules and delivery of services. S/he will manage, maintain and provide access to the Librarys Archives and Special Collections department. A Masters of Library Science from an ALA-accredited program required.

Duties & responsibilities:

Archives & Special Collections Archives Coordination:

- Coordinate the acquisition, processing and organization of Archives and Special Collections; create finding aids; prepare and create reports; answer research inquiries; perform instruction in the use of archival materials; conduct outreach to FSU offices and other local history organizations.

- Lead librarian on digitization projects: identify projects, funding and potential partnerships and manage day-to-day aspects of projects.

- Coordinate processing and organization of Fine Arts Collection.

- Implement and maintain a needs and outcomes assessment; to be integrated into the library’s strategic planning process.

Shared Responsibilities:

- Participate in reference desk rotation, including nights and weekends. Answer both quick and in-depth reference questions by IM, email, phone and for in person customers.

- Conduct library instruction sessions and participate in development of instruction curriculum; especially as it relates to Archives and Special Collections.

- Serve as library liaison to selected academic departments for both graduate and undergraduate programs as well as various campus offices.

- Provide collection development in selected subject areas.

- Promote library at outreach and special events, through social software and other campus events.

- Perform other related duties as assigned.

Campus Community

- Librarian responsibilities as a professional may include those in the following areas:

- Participation as a professional in public service.

- Participation in and contributions to the improvements and development of the academic programs or academic services as those programs or services relate to the library.

- Participation in and contributions to the professional growth and development of the College Community.

- Librarians attend College functions such as annual faculty meetings, commencement, and convocations; and participate and carry out assignments for committees and departmental meetings.

Please visit our online jobsite at https://jobs.fitchburgstate.edu for detailed job descriptions and to apply. Priority application review begins immediately and remains open until filled. All positions contingent upon funding.

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By gsliscomm, April 30, 2013 2:30 pm

Established in 1891, the Medfield Historical Society is one of the oldest local historical societies in the Commonwealth. The Medfield Historical Society is a private notforprofit organization dedicated to preserving, promoting and sharing Medfield’s history with the community.The Society shares the town’s remarkable heritage by collecting and preserving its history, by interpreting and displaying materials pertaining to the history of the town and its people and by fostering public involvement in and appreciation of the town’s rich heritage and culture. The Medfield Historical Society has collections ranging from the 17th to 20th centuries, with an
emphasis on the social and cultural aspects of the town of Medfield, including social organizations such as Girl Scouts, the Medfield public schools, and other genealogical material pertaining to the town’s families.

The Medfield Historical Society is currently in need of an intern with experience in archives management theory and preservation. Work will include processing, arrangement, and description of the Society’s collections. Experience with PastPerfect 5 would be highly beneficial, but willing to work with those willing to learn. The intern will work directly with the Society’s librarian. The internship is set for Mondays 9 AM 5 PM during the summer of 2013, with the possibility of extension through the academic year.

Please submit cover letter and resume and/or questions to:

Andrea Cronin
Medfield Historical Society
6 Pleasant Street
Medfield, MA 02052
cronin.andrea.c@gmail.com

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By gsliscomm, April 29, 2013 2:47 pm

Belmont Day School (BDS) is a co-educational, independent elementary and middle school (Pre-K through 8) located in Belmont, MA. BDS was established in 1927 and has a fairly substantial archival collection that is currently managed through the Alumni Relations Office. We are in need of an intern with archive knowledge and expertise to organize our current collection as well as provide guidance on establishing processes for collecting and maintaining our archives going forward. This internship is for the summer of 2013, with the possibility of extension through the academic year.

Duties: We are seeking an ambitious and enthusiastic GSLIS student interested in contributing time to practicing and applying their archival knowledge and expertise to the BDS archive collection.

Volunteer intern would manage the organization, planning, and maintenance of BDS’s collection. Major duties would include:

1. Review and assess current archival collection.
2. Establish plan and carry out necessary actions to organize archives into manageable and maintainable collection where items can be tracked and easily located. This would include both physical and digital archives.
3. Establish processes for collecting and maintaining BDS archives in the future.
The internship would provide authentic archival experience and the opportunity to assume responsibility for the organization and management of an entire archive collection.
Successful volunteers will acquire skills and work experience that would be valuable to their future careers. This is a great opportunity to apply your growing skills outside of the classroom!
Ideally, a volunteer would determine a block of time a few days per week where he or she is committed to working.

Requirements:

1. Knowledge of archival management and processes, and an interest in practicing and applying that knowledge firsthand.
2. Ability to work independently and to exercise initiative and judgment.
3. Energy, enthusiasm and a sense of humor.

Application Instructions: Please send an email of interest with possible availability blocks (days and times) and an attached resume to:

Vikki Arnold, Coordinator of Alumni Programs
varnold@belmontday.org

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By gsliscomm, April 23, 2013 2:40 pm

The American Antiquarian Society has two openings for full time summer pages. The positions are temporary, beginning on or about May 13th. Approximately 35 hours per week, no weekends. Summer pages will be responsible for assisting readers at the busy Readers’ Services desk, paging library material from the stacks, returning library material, and operating the library’s online circulation system. Past experience at a high volume circulation / reference desk preferred.

Please send a resume and cover letter to cmackey@mwa.org. Review of applications will begin immediately.

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By gsliscomm, April 17, 2013 2:58 pm

NEA’s Education Committee seeks a consultant to write curriculum for its core workshop, Arrangement and Description. If you are interested in this opportunity, please send a letter of interest and resume to the committee by April 20th via James DaMico, Chair: james.damico@gmail.com

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By gsliscomm, April 17, 2013 1:37 pm

The Sisters of Providence of Holyoke, MA are seeking a part-time (20-hour) archivist to direct safekeeping of records and historical materials in a well-organized archive and to participate in research activities.

The preferred candidate will have a Masters Degree in library science or related field and 3 to 5 years experience in archival work.

Salary range: $20,000 – $24,000.

If interested, please contact Nancy at Sisters of Providence, 536-7511, extension 2551. or NArnold@sisofprov.org

Closing date: May 24, 2013

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By gsliscomm, April 17, 2013 1:08 pm

Project Manager, Kissinger Papers / Manager 2

Manuscripts and Archives
Yale University Library

New Haven, CT

Salary Grade: 24

Requisition: #20837BR

www.yale.edu/jobs

Fixed Duration: One (1) year from date of hire

Schedule: Full-time (37.5 hours per week); Standard Work Week (M-F, 8:30 – 5:00)

Manuscripts and Archives, Sterling Memorial Library:

Manuscripts and Archives is a major center for historical inquiry and also serves as the documentary memory of Yale University. For more information about the department, please consult the website: http://www.library.yale.edu/mssa/.

Position Focus:

Under the supervision of the Senior Archivist for American Diplomacy, the Project Manager manages and coordinates various aspects of the Kissinger Papers Project, including: hiring, supervising, and training C&T staff and student assistants; tracking the completion of project work; maintaining project documentation; producing project metrics and piloting project workflows. Responsible for the use of space, supplies, facilities and other departmental administrative procedures with project and department staff; setting daily and long-term work priorities for staff; defining/implementing workflows and identifying/implementing efficiencies and improvements; resolving problems and establishing problem resolution workflows and strategies; contributing to long-range planning and development of policies and procedures and in the development of new reports; and managing communication and scheduling with external project stakeholders. Works closely with the Senior Archivist and the Kissinger Project Archivist to coordinate the digitization of the collection, including managing a digitization pilot and serving as liaison with the digitization vendor.

Principal Responsibilities:

1. Supervises the department’s project management staff; contributes to the implementation of comprehensive cross functional project plans and business solutions.

2. Creates standardized project planning tools such as timelines, budgets, and resources.

3. Communicates project related issues to senior management and stakeholders; provides reports and analyses to senior management.

4. Ensures compliance with Federal, State, and University requirements.

5. Contributes in long-range planning and development of policies and procedures and in the development of new reports.

6. Monitors market trends and emerging relevant technologies and methodologies.

7. Collaborates in the development of appropriate strategies for implementing information across a broad range of programs and initiatives.

8. Manages all aspects of an operation with multiple services and processes.

9. Responsible for programmatic initiatives and associated strategic planning and implementation of processes.

10. Administers budget, sets strategic plan, and determines associated costs.

11. Guides and directs less senior staff and resolve problems as they arise.

12. May perform other duties as assigned.

Required Education and Experience:

Bachelor’s degree in a related field and four (4) years related experience, or an equivalent combination of education and experience.

Required Skills and Abilities:

1. Supervisory experience in a collaborative, team environment.

2. Project management experience and excellent organizational skills. Demonstrated ability to meet deadlines.

3. Excellent problem solving skills. Excellent oral and written communication skills. Demonstrated ability to analyze, reconcile, and evaluate data using technology.

4. Demonstrated ability to multitask and manage shifting priorities in a rapidly changing environment.

5. Demonstrated ability to work independently and collaboratively in a diverse work environment.

Preferred Education, Skills & Experience:

1. College-level coursework in American history.

2. Formal training in project management.

3. Work experience in an academic archival, library, or museum setting.

4. Experience supervising in a unionized environment.

5. Experience supervising digitization projects.

Physical Requirements:

Ability to lift 30 lb. boxes and push heavy book trucks on a frequent basis.

Salary and Benefits:

We invite you to discover the excitement, diversity, rewards and excellence of a career at Yale University. One of the country’s great workplaces, Yale University offers exciting opportunities for meaningful accomplishment and true growth. Our benefits package is among the best anywhere, with a wide variety of insurance choices, liberal paid time off, fantastic family and educational benefits, a variety of retirement benefits, extensive recreational facilities, and much more.

Applications consisting of a cover letter, resume, and the names and contact information of three professional references should be sent by creating an account and applying online at http://www.yale.edu/jobs for immediate consideration – the STARS req ID for this position is 20837BR. Please be sure to reference #20837BR in your cover letter.

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By gsliscomm, April 15, 2013 12:44 pm

Title: Wildlife Conservation Society (Bronx Zoo) Archives Internship

(two openings; nominal stipend available)

The Project: As part of a grant-funded project, the Wildlife Conservation Society Archives is developing a website to display digitized copies of early-twentieth-century scrapbooks. Created by the Bronx Zoo’s first director, William T. Hornaday, these scrapbooks concern early wildlife conservation laws and activities.

The Internship: Reporting directly to the WCS Librarian & Archivist, the Archives Interns will be responsible for creating original descriptive metadata records for the digitized scrapbooks.

Qualifications: Enrollment in (or recent completion of) a Master’s degree program in Library Science, with a focus on Archives, from an ALA-accredited institution. Proven experience with Microsoft Excel. Strong attention to detail and ability to work independently. Effective oral, written, and interpersonal communication skills.

Internships at the WCS Archives are a learning experience, but students who have experience with Dublin Core and with Omeka software are encouraged to apply. An interest in early scrapbooks and/or the history of wildlife conservation is also useful.

Schedule: 12 weeks (scheduled between June 3-August 30, 2013), 10 hours a week, for a total of 120 hours. Work must be scheduled within 9:00-5:00, Monday-Friday.

To apply, send a resume and cover letter to mthompson@wcs.org

The Archives serves as WCS’s memory, with collections spanning its rich history as a leader in global wildlife conservation and as the manager of the world’s largest system of urban wildlife parks, led by the flagship Bronx Zoo. Through projects like this one, the Archives seeks to provide innovative ways to serve and engage both scholars and the general public. For more information on the Archives, see www.wcs.org/library

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By gsliscomm, April 15, 2013 12:18 pm

Safdie Architects currently has an opening for an architectural archivist to assume oversight and responsibility for the Safdie Archive at McGill University, with a primary focus on preparing project materials for shipment to and inclusion in the archive.

The Safdie Archive is one of the most extensive individual collections of architectural documentation. Containing drawings, models and other design materials, as well as an online inventory or hypermedia archive, the collection has been housed at McGill University in Montreal since 1990. The selected candidate will take organizational leadership of existing project-related materials at the Safdie Architects’ office and act as primary liaison with staff at McGill to preserve and expand the archive.

Responsibilities
• Working with Moshe Safdie and the architectural staff, determine significance of source material.
• Organize, catalogue and transfer materials to McGill and other archival locations, including assignment of copyright and assessed values.
• Manage the processing and preservation of original sketches and models.
• Maintain other electronic material organization, including video, film, publications and articles.
• Oversee materials for exhibit and lending, as appropriate.
• Work with the communications and marketing staff on special projects.

Qualifications
Preference given to candidates with:
• Advanced degree(s) in library science, architecture, art history, or equivalent degree or equivalent professional experience
• Strong knowledge of archival standards and collections management
• Understanding of the design and built environment
• Excellent interpersonal skills and ability to work both independently and as part of a team
• Excellent communication, attention to detail, organizational and project management skills

Compensation
• Equal opportunity employer
• Full-time position, with competitive salary and benefits
• Candidates must be authorized to work in the US

Resumes to: boston@msafdie.com. No phone calls please.