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By gsliscomm, April 30, 2013 3:06 pm

The ARMA International Educational Foundation is proud to announce that the
number of scholarships that are available to second year graduate students
in information management programs has increased. This year we be awarding
up to a total of eight $3,000 scholarships. Please pass the information on
to students who might be interested.

Thank you,

Pam Duane, CRM
Vice Chairman, AIEF

ARMA International Educational Foundation (AIEF) 2013 Graduate Level
Scholarship

The ARMA International Educational Foundation (AIEF) has established three scholarship programs to encourage development of the international records and information management community with an appropriately educated records and information management workforce.

GRADUATE LEVEL SCHOLARSHIPS

ARMA INTERNATIONAL EDUCATIONAL FOUNDATION SCHOLARSHIP

Six scholarships of $3000 are awarded annually, in the summer, to a full-time students entering the second year of a graduate records and information management program or equivalent library science or archival studies program which contains a significant number of records management and information courses at a recognized university or a college leading to a Masters or Doctorate degree or equivalent.

LEADERSHIP SCHOLARSHIP

One scholarship of $3,000 is awarded in the summer of 2013 to a full-time student entering the second year of a graduate records and information management program or equivalent library science or archival studies program which contains a significant number of records management and information courses at a recognized university or a college leading to a Masters or Doctorate degree or equivalent. Funding for this award is provided by leaders of ARMA International.

RITA HOLT EDUCATIONAL SCHOLARSHIP

One scholarship of $3,000 will be awarded in 2013 to a full-time student entering the second year of a graduate records and information management program or equivalent library science or archival studies program which contains a significant number of records management and information courses at a recognized university or college leading to a Master’s or Doctorate degree or equivalent. Funding for this award is provided by the Greater Washington DC Chapter of ARMA International in recognition of Rita Holt, a pioneer in the field who inspired many to become leaders in the profession through education.

Eligibility and Application Process

Application Requirements:

1. Completed application form.
2. Provide evidence of the intention to continue with the second year of such a program
3. Submit an outline of the courses and related papers completed in the first year
4. Submit evidence of being a member in good standing of ARMA International or another nationally or internationally recognized information management association
5. Provide evidence of having attained a grade average of 80% or a B average or higher in the first year of their graduate degree program as indicated by the submission of an official transcript
6. Prepare a 1000 or more word research essay which thoroughly explores an aspect of records and information management studies. If deemed appropriate by the AIEF, further agrees to allow the AIEF to publish the essay
7. Agree to the terms and conditions of the Scholarship
8. Submit one hard copy of a letter of application, the documentation indicated above and three letters of reference from individuals able to comment on the applicant’s academic performance, involvement or interest in the records and information management community and leadership abilities
9. Applications are due by June 30, 2013 and are to be submitted to:

Preston W. Shimer, FAI
Foundation Administrator
ARMA International Educational
Foundation
1609 Terrie Drive
Pittsburgh PA 15241
USA

For further information, visit the Foundation Website http://www.armaedfoundation.org/

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By gsliscomm, April 22, 2013 2:42 pm

Exciting part-time opportunity to work as a member of our Quality Management Department. Provide guidance and support to service divisions and programs to promote quality improvement by fostering human rights and consumer satisfaction as well as overseeing our outcome management system, among others. In addition, to assist in the record management function of the department. Quality Management team members act as internal consultants, collecting and analyzing data to provide service delivery staff with the information and education to assist the people we serve to achieve the highest quality of life possible.

Skills

· Bachelor’s degree required in human services or a related field. Master’s degree preferred.

· Excellent written, verbal and presentation skills required.

· Strong attention to detail.

· Proficiency with Microsoft Office—Word, Excel, Access and Outlook.

· Valid driver’s license and access to vehicle for local travel.

Experience

· Three to five years experience in human services organization, preferably in developmental disabilities or mental health funded organizations.

· Experience working in a quality management position and/or records management experience preferred.

· Demonstrated experience analyzing and interpreting data.

Please apply by visiting our website at www.riversidecc.org

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By gsliscomm, April 22, 2013 2:33 pm

Records Manager – 20 hours benefit eligible position at Riverside Community Care

Great opportunity for a detail-oriented, highly organized individual to join our large and growing organization, in our Quality Management Department in role of Records Manager/Quality Coordinator. Primary responsibilities include maintaining our organization-wide system for storing, inventorying, accessing, and destroying records. Excellent position for a librarian or someone with a similar background – and a passion for detail. This will include maintenance of an electronic database, assisting in the development of protocols and policies and collaborating with and educating staff and management around updated records-related processes. Additional responsibilities include performing Quality Management Chart Reviews and Billing Audits and providing back-up for the Human Rights Coordinators in the department. This is a 20 hour position, with flexible hours, and benefit eligible.

Qualifications

· Bachelor’s degree required in human services or a related field. Master’s degree preferred.

· Excellent written, verbal and presentation skills required.

· Strong attention to detail.

· Proficiency with Microsoft Office—Word, Excel, Access and Outlook.

· Valid driver’s license and access to vehicle for local travel.

Experience

· Three to five years experience in human services organization, preferably in developmental disabilities or mental health funded organizations.

· Experience working in a quality management position and/or records management experience preferred.

· Demonstrated experience analyzing and interpreting data.

· Social Worker a plus

Please apply to by visiting our website at www.riversidecc.org

Job ID is 243-709

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By gsliscomm, April 22, 2013 1:44 pm

Systems Resource Management, Inc. (SRM) is currently seeking a full-time professional to work as an on-site government contractor supporting the Technical Library at the Naval Undersea Warfare Center Division, Newport. This person will perform a variety of tasks in support of engineering and scientific customers, including the following:

• Supporting library and information management projects and program management activities (management/administration and library specific projects)
• Providing research services related process design and implementation support
• Generating reports and other deliverables on time and within budget
• Explaining and assisting in the use of all library services and related policies
• Responding to user inquiries (reference and policy inquiries)
• Participating in archiving and electronic records management projects
• Providing outreach, training and marketing support
• Providing website and information architecture support
• Supporting compliance, inventory and inspection related tasking as needed
• Supporting library circulation, cataloging and reference functions as needed

Requirements:
• BA/BS degree; advanced degree preferred (MBA, MPA, MLIS or MLS)
• Experience in a special library or engineering and scientific information management environment is highly desired
• Familiarity with library and documentation systems and databases
• Self-motivated with good analytical and communication skills, oral and written
• Demonstrated organizational skills in planning, prioritizing, and achieving goals with evidence of successful project management experience (3+ years preferred)
• Advanced research experience within professional services firms, academia, government or equivalent (2+ years preferred)
• Research services related process design and implementation experience. Proven research and database capabilities.
• Accuracy and strong attention to detail; effective at prioritizing and multi-tasking
• Solid problem-solving orientation, ability to work in a fast-paced, team and service-oriented environment
• Strong proficiency in Microsoft Excel, Word, PowerPoint, SharePoint and Access and Adobe Professional.
• Strong customer service skills
• Strong knowledge of the principles and practices of archiving electronic records
• U.S. Citizenship is mandatory, as is the ability to obtain and maintain a Department of Defense security clearance

If you are interested in joining the SRM team, please forward your resume and a cover letter to:

employment@srminc.net
Fax 401-849-2993
http://www.srminc.net

Please write the title of the position for which you are applying in the subject line of your

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By gsliscomm, April 22, 2013 1:33 pm

PROJECT ASSOCIATE II
(Information Services Manager, Suicide
Prevention Resource Center)

Grade 9 – MANAGEMENT – REFERENCE #: PAII041713
Regular – Full-Time Position; Waltham, MA

EDUCATION DEVELOPMENT CENTER (EDC)
EDC is one of the world’s leading nonprofit research and development firms. Established in 1958, EDC designs, delivers and evaluates innovative programs to address some of the world’s most urgent challenges in education, health, and economic opportunity. Our services include research, training, educational materials, and strategy, with activities ranging from seed projects to large-scale national and international initiatives.

EDC is committed to diversity in the workplace.

The Suicide Prevention Resource Center in the Health and Human Development Division has an opening for a Project Associate (II) (Information Services Manager), reporting to the SPRC Director of Operations and Resources, in Waltham, MA.

The Suicide Prevention Resource Center (SPRC) is funded by the Substance Abuse and Mental Health Services Administration to promote a public health approach to suicide prevention. SPRC is hiring a manager of its Information Services team. This team compiles, synthesizes, and disseminates accurate, timely and useful research and resources to professionals in the field of suicide prevention. The manager will be responsible for ensuring that SPRC’s weekly e-newsletter, website, library services, social media, and print and electronic publications are engaging, authoritative, up-to-date, and meet audience needs. The manager should be familiar with information technology, including monitoring and synthesizing new research in public health and behavioral health; website content management; product development and marketing; and how to use various media to communicate public health and behavioral health messages. With direct supervision over several professional staff and a role on SPRC’s management team, the manager needs to be able to coordinate the workflow of the team members and value a collaborative approach within and among teams.

ESSENTIAL FUNCTIONS
The person in this position is expected to communicate clearly and courteously; to develop and maintain positive relationships with clients, consultants, collaborators, co-workers, field sites, and funders; and to work respectfully with EDC colleagues. The job requires adherence to EDC policies & procedures.

The Project Associate provides support to project staff, including:
• Serving as backup to manager when needed
• Managing project budget
• Monitoring contractual compliance
• Maintaining records
• Preparing recommendations
• Drafting performance reports
• Writing and developing materials
• Disseminating information, including website content
• Developing presentations
• Managing administrative procedures
• Contributing to design and implementation of business monitoring systems
• Suggesting ideas for improved efficiency or future focus
• Supporting project procurement
• Identifying &recruiting technical consultants; developing their scope of work
• Coordinating proposal development

Specific responsibilities of SPRC’s Information Services Manager:
• Supervises librarians and the technology associate
• Ensures the accuracy, usefulness and timeliness of SPRC’s e-newsletter and makes effective use of social media, including Facebook, Twitter, and blogging.
• Ensures the SPRC website content is clear, engaging, up to date, and relevant to the audience
• Manages the development, editing, and marketing of educational/informational materials on a range of suicide prevention topics
• Coordinates and assists team members in monitoring, synthesizing and archiving new research and information from government agencies, national organizations, and other sources.
• Coordinates and assists the Information Services team in providing literature reviews and responses to queries from SPRC staff and professionals in the field.
• Manages requests for information from the media

The Project Associate
• Coordinates administrative and logistical tasks
• Coordinates project start-up
• Facilitates project teamwork and feedback exchanges
• Collaborates on troubleshooting complex problems, proposing initiatives and recommending or negotiating solutions
• Acts as liaison between home offices and field-based staff
• Coordinates communications and project activities
• Trains and provides guidance or administrative direction to junior staff

QUALIFICATIONS
This position requires educational achievement; excellent writing skills; demonstrable initiative, creativity, and flexibility; ability to work independently and effectively in groups; and strong interpersonal & organizational skills. Specific requirements:

• Bachelor’s degree
• Master’s degree or equivalent combination of training & experience preferred
• With Bachelor’s degree, at least 5 years research, education, international development or administrative coordination experience, requiring computer competence
• With Master’s degree, at least 4 years related experience (as above)
• Some prior project leadership or supervisory experience preferred
• Demonstrable organizational and troubleshooting skills
• Strong analytical skills and aptitude for details

Specific qualifications for the SPRC Information Services manager
• Customer service orientation and ability to be responsive and helpful to SPRC’s staff and audience
• Experience managing website content and using social media to communicate public health and behavioral health messages
• Experience with information technology, including public health and/or behavioral health databases and online research tools
• Experience managing the development, editing, and marketing of educational/informational materials for a variety of public health and/or behavioral health audiences
• Background in mental health, public health and/ or suicide prevention
• Ability to manage and nurture staff

CONTACT: http://www.candidatemanager.net/cm/Micro/JobDetails.aspx?&mid=YEVYF&sid=UEVD&jid=UYAZGTWF&site=Education

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By gsliscomm, April 9, 2013 8:28 pm

Records & Information Management Summer Student Position

Travelers is offering a 10 – 12 week full-time paid summer student position in the Records & Information Management department located in Hartford, CT. (No relocation or housing provided.)

Start dates: May – August, exact dates flexible

Department Background

Records & Information Management oversees the Company’s historical archives. The Travelers’ archive contains historically-significant archival information and artifacts that document the evolution of the Company. It also contains some records retained for historical reference to support specific business needs.

In addition to managing the archives, Records & Information Management develops and implements the records management policies, procedures, and systems necessary to provide efficient access methods to and effective management controls over corporate records. Corporate records are a significant asset of the company and the ability to find and retrieve records is very important to the success of our business.

Job Description

Travelers Records & Information Management is looking for a candidate or undergraduate or graduate student who has experience in the field(s) of Library Science and Information Management. The candidate will be provided with a variety of challenging projects related to the general organization and preservation of Travelers historical archives as well as other key projects related to physical and electronic records.

Expected Job Duties

* Work on various projects related to general organization and preservation of Travelers historical archives. Examples include:
o Re-foldering and inter-leafing (removing acidic folders and replacing them with acid free folders and boxes)
o Preservation of photographic materials
o Re-wrapping, sorting and cataloguing

* Updating historical archives index

* Assist in the development of a process to digitally archive records from our intranet site, shared drives, etc.
* Assist in handling archival requests
* Participate in other key projects related to physical records or electronic records

Recommended Skills

Knowledge of archive strategies and tools

Strong interest in Library Science and Information Management

Strong skills with Office tools including Excel and Access

Solid communication skills verbally and in written form

Please submit your application to Darcey Heywosz by April 26, 2013 at dheywosz@travelers.com. If you have any questions, please call Darcey at 860-277-6168.

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By gsliscomm, April 2, 2013 5:50 pm

Administrative Asst/Clerical

This is a provisional appointment.

Brief Job Description (essential functions of the job):

Under supervision of the Deputy Archivist, carries out duties relating to records management responsibilities of the City’s Archives and Records program. Assists in the provision of records management consulting services to departments. Oversees records disposition procedures and coordinates records destruction authorization. Coordinates records center services and oversees users’ compliance with file plans and/or appropriate records retention policies and procedures. Assists with records management training and the development of departmental recordkeeping programs. Helps promote integration of electronic records management with City’s overall recordkeeping program. Carries out other duties and projects as assigned, including the following: acts as a liaison to agencies in reference activities and responds to requests for records and information. Assists in the transfer, storage, and disposition of inactive records. Identifies and appraises archival records. Works with Assistant Archivists to coordinate procedures for the preservation of permanent records. Performs related work as required.

Minimum Entrance Qualifications:

Applicants must have at least two (2) years of fulltime, or equivalent part-time, professional experience in the archives or records management field; knowledge of records management policies and retention schedules; demonstrated ability to organize, research, and interpret records and submit written descriptions of record groups and collections; ability to maintain records and retention schedules according to policies and procedures; ability to work independently and to exercise initiative and judgment; familiarity with major word processing and database software packages; ability to lift, move, and shelve packed records storage boxes. Ability to exercise good judgment and focus on detail as required by the job. Working knowledge of EAD and MARC and familiarity with Archivists’ Toolkit preferred.

Substitutions:
Bachelor’s degree with specialized course work in archives or records management or related field strongly preferred and can be substituted for the required experience on the basis of one year of such education for six months of the required experience. A Master’s degree in archives or records management or in library or information science (MLIS) or related field is preferred.

Boston Residency Required.

Terms:
Union//Salary Plan/Grade: SENA/MM1-5
Hours per week: 35
Please refer to the Salary Information section on the Boston Career Center site for more information on compensation. For each Salary Plan, salaries are listed by Grade and Step.

Click here to apply

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By gsliscomm, March 26, 2013 3:51 pm

NYC Environmental Protection – Summer 2013 — Three Paid Internships

Repository Description: The DEP Archives is responsible for historical records documenting the development and operation of New York City’s immense water supply and distribution system. Not only are these records historically important to engineering, science, and New York City, but they are also critical to the continuing operation of the NYC water supply system. This is a great opportunity to work with vitally important archival records and to gain real-world knowledge of managing records in local government.

Internship Descriptions:

1. Archives Digitization Intern (Reduced-Size Drawings): The selected candidate will work with the Records and Archives Management team to create an item-level inventory of the Archive’s collection of reduced-size engineering and construction drawings. The selected candidate will also scan and upload the scan to the Bureau of Water Supply’s digital asset management software (providing immediate access to DEP engineers) and managing metadata for the digital objects. Digitization Intern (Reduced-Size) Job Posting

2. Archives Digitization Intern (Wide-Format Drawings): The selected candidate will work with the Records and Archives Management team to conduct a pilot project to digitize a segment of the Archive’s collection of wide-format engineering and construction drawings. Responsibilities will include scanning the wide format drawings, developing new and revising existing protocols, procedures and workflows, uploading documents to the Bureau of Water Supply’s digital asset management software (providing immediate access to DEP engineers) and managing metadata for the digital objects. Digitization Intern (Wide-Format) Job Posting

3. Archival Processing Intern: The selected candidate will work with the Records and Archives Management team to inventory archival reports, publications, and textual records relating to the planning and construction of the New York City water supply. The selected collections have been partially inventoried and are heavily used, making the completion of these inventories a priority. Other responsibilities may include digitizing/copying collections, creating social media items based on historical photos, and conducting research for user requests. Archival Processing Intern Job Posting

Qualifications: Student must currently be enrolled at a college/university at the graduate level pursuing a degree in library science, archival studies, history, or a related field. Student must have at least a 2.5GPA (on a 4.0 scale)

Preferred Skills: Interest in local history, government or engineering. For digitization projects must be able to stand for long periods of time; previous experience digitizing archival materials a plus. For wide-format digitization internship candidate must have confidence to handle oversize & fragile drawings safely.

Selection Criteria: Strong written and verbal communication skills; excellent organizational and planning skills; effective interpersonal skills; proficient in full Microsoft Office suite of applications, particularly Excel; leadership skills; self-motivation; and ability to work well with minimal supervision.

Compensation: Interns will be paid $14.30 an hour; we are looking for a full-time commitment (Monday – Friday, 9 – 5). Internships are 12 weeks and run from June 3 through August 23; interns must be able to commit for the full duration of the internship. These dates include an orientation and a final presentation to the Commissioner.

Location: The Archives is located on the east side of midtown Manhattan.

To apply: In order to be eligible you must apply through the New York City website: http://www.nyc.gov/html/dep/html/job_opportunities/internships.shtml (Go to “search internships” and select “library sciences” as the category, we are internship listings “2013-1244-1246”). Please include cover letter and resume. The deadline for submissions is April 5th at 5pm. If you have any questions please contact rgreer@dep.nyc.gov.

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By gsliscomm, March 26, 2013 3:21 pm

Processing Archivist Intern (Full Time)
Roman Catholic Archdiocese of Atlanta
Office of Archives and Records
Smyrna, Georgia (Atlanta Area)

About the Archives: The Office of Archives and Records collects, preserves, and makes available the permanent and official records of the Archdiocese of Atlanta, its people, institutions, and associations. It documents the historical richness, development, and the spiritual, temporal and business affairs of the Catholic Church in North Georgia.

Duties: The Processing Archivist Intern is responsible for arranging, describing, and cataloging archival collections of a variety of formats, including documents, audiovisual materials, digital records, and photographs. The Processing Archivist Intern will also be responsible for creating finding aids and inventories for the archives. She/he will assist the Archivist with conducting research and providing reference services for staff, parishioners, and the public. Additional duties of the position include outreach and exhibit creation.

Qualifications: The candidate must be pursuing a Master’s degree (MLIS, MSI, MARA, etc.) with a specialization in Archives and Records Management. Some experience processing archival materials and records is required. Additional experience with collection management systems, such as Archon or Filemaker Pro, is highly preferred. An understanding of database management, metadata, and authority control are necessary. Strong written and verbal communication skills and self-motivation preferred. Must be able to reach objects in high places and lift a box of 45 pounds.

Compensation: $12.50/Hour. Internship will last 10-12 weeks during summer of 2013, depending on intern availability. Begin date negotiable.

To apply, mail or email cover letter and resume to:
Marquita Richburg
Human Resources Manager
Roman Catholic Archdiocese of Atlanta
2401 Lake Park Drive S.E.
Smyrna, Georgia 30080-8862
Fax: 404-920-7481
catholicjobs[at]archatl[dot]com
www.archatl.com

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By gsliscomm, March 26, 2013 1:42 pm

This individual will assist in the development, implementation and maintenance of the Records and Information Management program that will: 1) Improve Efficiency and Productivity, 2) Ensure new technologies include lifecycle management, 3) Maintain legal and regulatory compliance, 4) Minimize litigation risks, 4) Safeguard vital information and 5) Preserve corporate memory.

Areas of involvement would be deployment of records retention schedules, requirements gathering and implementation of records management system, inventory evaluations, account and vendor management, program metrics development, information governance strategy, implementation of the information classification policy and SharePoint implementation, etc.

To participate in Biogen Idec’s Intern/Co-op Program, applicants must meet the following eligibility criteria:

• Be legally authorized to work in the US
• Be enrolled in a full-time undergraduate or graduate program, and returning to your academic program following your intern/co-op assignment
• A minimum grade-point average of 3.2 preferred
• Be at least 18 years of age prior to the scheduled start date
• Have completed at least one year of undergraduate studies

The student should be enrolled in a Master’s program related to library science and must have an interest in library or records management.

To apply, candidates should copy the below web address: http://www.biogenidec.com/careers_university_internships.aspx?ID=5840

Under How to Apply: Click- View all Current Internship or Co-op Openings

Click on Job Title: “MA Records Information Management Intern

Click “Submit to Job”