Events

From SLA@Simmons

Contents 1 Room Reservations 1.1 GSLIS Student Lounge 1.2 Classrooms 1.3 Special Events 1.3.1 Rob Lavendar 2 Media Services 2.1 Erin Dalbec 3 Catering 3.1 Gillin Daley 4 Parking 5 Copy Services

Room Reservations

GSLIS Student Lounge

• Reserve with current LISSA officers
• Check LISSA calendar on VISTA first for conflicts with other student orgs, events

Classrooms

• Send an email to classroom@simmons.edu to reserve a classroom (ie. any of the Palace Road classrooms or C101 and C103 in MCB)

Special Events

• To book special event rooms (like the Special Functions Room in MCB), plus tables and chairs, contact:

[edit]

Rob Lavendar

Office of Conferences and Special Events

Phone: 617.521.2158

Email: conferences@simmons.edu

Web address:http://my.simmons.edu/services/business/conferences/contact.shtml

• For information on the capacity of different rooms on campus, consult: http://my.simmons.edu/services/business/conferences/internal/rooms.shtml

Media Services

Most rooms are already set up with computer consoles and screens and do not require extra equipment, but it’s always a good idea to check with Rob in Special Events or with Media Services directly. If you need to book media (computers, screens, tape recorders, etc.), contact:

[edit]

Erin Dalbec

Media Support Specialist for Events

Phone:617.521.2737

Web address:http://my.simmons.edu/services/technology/media/

or fill out the online event request form: http://my.simmons.edu/services/technology/media/request-forms.shtml

Catering

All public events are supposed to be catered through Simmons. For meetings only, you can bring in outside food. Platters such as the ever-popular Mediterranean Platter can be found under the "Exceptional Receptions" section of the catering manual on the website below. Note that the Student Menu is basically the same menu items at a cheaper price, but without delivery, setup/cleanup or tablecloths.

To book food for an event, email the event date/time, location, event name, number of people, and account code at least one week before the event to:

[edit]

Gillin Daley

Phone: 617.521.2904

Email: catering@simmons.edu

Web address: http://my.simmons.edu/services/dining/catering.shtml

The account code is available from the treasurer if needed.

• This is the SLA student chapter account code. Make sure to cc the Treasurer and President when ordering anything.

• It is important to get a total cost from the caterer. Catering is terrible about responding. Make sure to bully them into it.

• The catering office does not typically confirm your order, except through an automated email saying that they received your email. However, I always emailed the catering manager and requested that he confirm my order personally. Also, for some reason, they would always send the official receipt to the GSLIS office, where AnVinh (the GSLIS Budget Manager) would keep it. If you want your own official copy, you have to go to the GSLIS office to get a copy of it.

• Catering will deliver, hopefully, 15 minutes before the start of your event. They will provide plastic or paper plates, napkins, cutlery, cups, etc.

Parking

Email office with names of those requiring parking, date, time and title of event. Parking is rarely available and they don't always let students reserve it for everyone.

Email:parking@simmons.edu

Copy Services

Copy & Mail Center

Phone:617.521.2428

Web address:http://my.simmons.edu/services/business/copy-mail/index.shtml

Don't forget that the LISSA copy card is in the GSLIS Tech Lab. Please visit the tech lab to sign it out and make copies. Give Treasurer any information about how much money you spent.

Retail copy services are available at the Copy & Mail Center (MCB Basement)

Room: E-008

Monday – Thursday: 7:00 am - 7:00 pm

Friday: 7:00 am - 5:00 pm

A full list of services and pricing is available here: http://my.simmons.edu/services/business/copy-mail/retail-prices.shtml

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